AI tools for transcribing meetings: which ones exist and how much they cost
AI tools for transcribing meetings take notes, summarize and list tasks. We compare Otter, Fireflies, Copilot and Gemini, including their free plans for teams.
· 2 min read
AI tools for transcribing meetings listen to a video call, turn it into text and deliver a summary with the agreements and tasks. It is one of the fastest-growing uses of AI in companies: according to Eurostat, the use of speech recognition rose from 2.31% of European companies in 2021 to 7.22% in 2025.
Source: Eurostat, isoc_eb_ai, European Union (27 countries)
View the data as a table
| 2021 | 2.31% |
| 2023 | 2.55% |
| 2024 | 4.78% |
| 2025 | 7.22% |
What AI tools for transcribing meetings do
They connect to Zoom, Google Meet or Microsoft Teams, or record from your phone. During the meeting they transcribe and identify each speaker. At the end they produce a summary, a task list and a searchable record. The main advantage: nobody has to take notes, and those who missed the meeting can catch up in minutes.
AI tools for transcribing meetings: options and prices
| Tool | Free plan | Paid plan | Worth knowing |
|---|---|---|---|
| Otter | Yes: 300 transcription minutes a month | Pro: US$ 16.99 a month or US$ 8.33 with annual billing | Works with Zoom, Teams and Meet |
| Fireflies | Yes: unlimited transcription, limited summaries and 400 minutes of storage | Pro: US$ 18 a month or US$ 10 with annual billing; Business: US$ 29 or US$ 19 | Transcribes in more than 100 languages |
| Microsoft 365 Copilot | No | US$ 18 per user per month with annual billing (promotion) or US$ 25.20 monthly | Summarizes Teams meetings; requires a Teams license |
| Gemini in Google Meet | No | Google Workspace Standard: CLP 13,000 per user per month in Chile | "Take notes for me", summaries and translation in Meet |
Before recording a meeting
- Always tell people. Let participants know the meeting is being recorded and transcribed, and ask for their consent.
- Check where the data goes. Transcripts can include customer or company information. Read the plan's privacy and data use policies.
- Correct names and figures. AI tools for transcribing meetings make mistakes with proper names, acronyms and numbers, especially with background noise.
From summary to the web
A well-summarized meeting often ends up as a document, a brief or an article for the company's site. If that content gets published, you should know whether AI assistants can read it. Our free AI Checker checks whether your site lets in the ChatGPT, Gemini and Perplexity robots, and whether it has what they need to understand it.
What it means for you
- Try the free plans first. Otter and Fireflies have no-cost plans so you can see whether the tool works for you.
- If your company uses Teams or Meet, check your plan. The feature may be included or one add-on away.
- What you publish should also be visible. Check with the AI visibility checker whether AI search engines can read your site.
Sources
- AI tools for transcribing meetings
- Otter
- Fireflies
- Microsoft Teams
- Google Meet
- productivity